Terms of Service

Last updated: 10 July 2026

1. Agreement

These Terms of Service ("Terms") govern your use of rendermindai.life and your engagement with RenderMind Inc. ("RenderMind", "we", "us"), a generative-AI concept and rendering studio at 88 East Cordova Street, Suite 110, Vancouver, BC V6A 1K2, Canada. Business Number: 794026158 RC0001. By using our website or engaging our services, you agree to these Terms. Project-specific agreements, statements of work and proposals supplement and prevail over these Terms where they conflict on project matters.

2. Brand and domain clarifications

The domain rendermindai.life and the .life top-level domain are used for branding and studio communications only. The .life TLD does not indicate that RenderMind is a wellness, mindfulness, brain-training or neuroscience product or application.

"Render" refers to producing rendered visual imagery — concept renders, environment scenes, key art and illustration — in a creative studio context. It does not refer to a downloadable 3D-render software product, a render-farm service you operate independently, or automated rendering without human curation.

"Mind" refers to imagination, ideas and creative concepts made visible through our studio work. It does not refer to mental-health treatment, meditation programmes, cognitive training or any therapeutic service.

RenderMind is a professional creative services firm delivering generative-AI visual work with human art direction. We are not a self-serve image-generator application, not a SaaS subscription product, not a stock-image marketplace, not a deepfake service, and not an AI-art course or training programme.

3. Services

RenderMind provides generative-AI concept and rendering services to client organizations, including but not limited to: concept renders and visual exploration, environment and scene rendering, product and 3D-style renders, stylized illustration and key art, moodboards and pre-visualization, and art direction with usage-rights documentation.

Services are delivered by qualified studio personnel using generative AI tools (including text-to-image and image-to-image diffusion models) with human art direction, curation and review. AI-generated outputs may contain errors, artefacts or unintended similarities and always require human review before delivery.

Service descriptions, pricing, turnaround, revision rounds and deliverable specifications on our website are illustrative unless confirmed in a written project agreement. We do not guarantee specific aesthetic outcomes, commercial performance of imagery, or that AI outputs will be free from all defects.

4. Project agreements and payment

Studio engagements require a written scope — proposal, statement of work or project agreement — defining deliverables, CAD pricing, payment schedule, revision rounds, turnaround and usage-rights terms. Work begins after mutual acceptance and any required deposit.

Invoices are payable in Canadian dollars unless otherwise agreed. Late payments may incur interest at the rate permitted under British Columbia law and may pause work until accounts are current. Client-requested changes outside agreed scope are quoted separately.

Retainer arrangements are governed by separate retainer agreements specifying monthly deliverable volumes, priority turnaround and termination notice periods.

5. Usage rights and intellectual property

Upon full payment, clients receive the usage rights defined in the project agreement — typically a commercial licence for agreed channels, territories and duration. Unless otherwise stated, RenderMind retains no right to use delivered imagery in our marketing, portfolio or case studies without separate written consent from the client.

We retain rights to our methodologies, workflows, prompt architectures, custom style-training models developed under general studio practice, and any pre-existing studio tools and templates. Client-supplied materials remain the client's property; clients warrant they have the right to provide such materials for project use.

Usage-rights documentation accompanying deliverables describes permitted uses. It is not a substitute for independent legal advice on intellectual property, trademark clearance or advertising standards. Clients remain responsible for final usage clearance in their jurisdictions and industries.

6. AI outputs, likeness and responsible use

RenderMind does not knowingly create deepfakes, synthetic depictions of real identifiable people without written consent, or imagery intended to deceive viewers about the authenticity of a photograph where that would mislead.

We flag potential copyright, trademark and likeness concerns before generation where practicable. Clients must not request unlawful content, infringement of third-party rights, or uses that violate platform policies or applicable law.

Where deliverables combine synthetic and photographic elements, we document the distinction in deliverable notes where scoped. Clients must not misrepresent AI-generated or AI-assisted imagery as unaltered photography where regulations or platform rules require disclosure.

Human review is applied to all deliverables, but no review process can eliminate every risk. Clients accept that generative AI is probabilistic and outputs may require iteration rounds to meet brief requirements.

7. Client responsibilities

Clients are responsible for: providing accurate brief information; supplying reference materials they have the right to use; reviewing deliverables within agreed timeframes; obtaining independent legal clearance for final use; complying with advertising, platform and industry rules governing synthetic media; and paying invoices according to agreed terms.

Delays in client feedback may extend turnaround. Failure to provide required materials or approvals may result in project pause or termination per the project agreement.

8. Confidentiality

We treat unreleased client projects, briefs and materials as confidential unless otherwise agreed or already public. We do not disclose client identities in marketing without consent. Mutual confidentiality obligations in project agreements supplement these Terms.

9. Limitation of liability

To the maximum extent permitted by British Columbia law, RenderMind's total liability for any claim arising from services or website use is limited to fees paid for the specific project giving rise to the claim. We are not liable for indirect, consequential or punitive damages, lost profits, reputational harm, or client misuse of deliverables.

Our website and its content are provided for general information. Sample projects and illustrative metrics on the site are not guarantees of results.

10. Indemnification

Clients indemnify RenderMind against claims arising from the client's unlawful use of deliverables, breach of these Terms, provision of unlawful reference materials, or misrepresentation of synthetic imagery — except where caused by our knowing infringement or gross negligence.

11. Website use

You may not scrape, reverse-engineer, or misuse our site; attempt unauthorized access to our systems; interfere with site operation; misrepresent affiliation with RenderMind; or use site content in a manner that infringes our or third-party rights.

Links to third-party sites are provided for convenience; we are not responsible for their content or practices.

12. Privacy

Personal information is handled in accordance with our Privacy Policy and PIPEDA. By submitting our contact form, you consent to collection and use of your information as described there.

13. Governing law and disputes

These Terms are governed by the laws of the Province of British Columbia and the federal laws of Canada applicable therein, without regard to conflict-of-law principles. Disputes are subject to the exclusive jurisdiction of the courts of British Columbia, with parties first attempting good-faith resolution via direct contact at [email protected].

14. Changes

We may update these Terms from time to time. The "Last updated" date will change accordingly. Continued website use after changes constitutes acceptance for browsing purposes. Active project agreements continue under the Terms in effect at signing unless otherwise agreed.

15. Contact

RenderMind Inc.
88 East Cordova Street, Suite 110
Vancouver, BC V6A 1K2, Canada
[email protected] · +1 (604) 428-6075

16. Severability

If any provision of these Terms is found unenforceable by a court of competent jurisdiction in British Columbia, the remaining provisions continue in full force. The unenforceable provision will be modified to the minimum extent necessary to make it enforceable while preserving the parties' original intent.